Education Program Coordinator Description

• Bachelor’s degree or equivalent combination of education and relevant experience preferred.

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

JOB SUMMARY:

The Melanoma Research Foundation (MRF) is seeking an Education Program Coordinator to support the planning, coordination and execution of the Education Department programs and events. This role is primarily responsible for coordinating and executing MRF’s educational events and webinars, including logistics, such as vendor management, registration, budgeting and onsite event support. Additional responsibilities include program administration, volunteer coordination, educational resource management, and other department initiatives.

The Education Program Coordinator will serve as a key logistical lead for MRF’s educational events and initiatives, coordinating with internal teams, healthcare partners, vendors, speakers and other stakeholders to ensure programs are well-organized and successfully executed. The position will also provide administrative and operational support for initiatives such as SunAWARE™, the MRF’s national K–5 sun safety education program and other patient education and outreach efforts. This position reports to the Senior Education Program Manager.

OVERVIEW

• Coordinate end-to-end planning and execution of all annual Patient Symposia, including venue logistics, registration, budgeting, vendor management, catering, audiovisual support, shipping and on-site event operations.
• Manage logistics for the Ask the Expert webinar series, including speaker coordination, registration, technical setup, virtual event support and post event metrics and reporting.
• Support additional Education Department programs and initiatives, including SunAWARE™ K–5 sun safety education, rural education and outreach efforts, patient education projects, rare melanoma patient engagement efforts and community outreach activities.

DUTIES AND RESPONSIBILITIES:

• Coordinate end-to-end logistics for seven annual Patient Symposia, including venue coordination, registration, catering, audiovisual services, vendors, exhibitors, signage, educational materials, shipping, speaker travel and on-site event execution.
• Manage event registration and participant communications, including creating and maintaining registration pages, tracking attendance, preparing attendee materials and communicating with speakers, participants, cancer centers and partner organizations.
• Manage event budgets and financial administration, including invoice processing, expense tracking, vendor negotiations, financial reconciliation, scholarship reimbursements and grant reconciliation.
• Serve as the primary liaison for event logistics, coordinating with venues, vendors, audiovisual teams, printers, caterers, exhibitors, speakers and internal departments to ensure successful program delivery.
• Coordinate the production, inventory, packaging, shipping and distribution of educational and event materials, ensuring resources are prepared and delivered accurately and on time.
• Manage logistics for the Ask the Expert webinar series, including speaker forms and bio/headshot collection, registration, survey and calendar setup, technical coordination, promotional support, video editing coordination, virtual event support and post-event metrics reporting.
• Coordinate volunteer engagement initiatives, including high school and college programs and melanoma survivor volunteers, to support MRF educational and outreach activities.
• Coordinate SunAWARE™ Ambassador Program operations, including processing ambassador interest forms, managing access to training materials, maintaining tracking records and supporting bimonthly ambassador meetings.
• Manage the SunAWARE™ curriculum request process, including processing requests, coordinating Adobe Sign agreements, granting curriculum access and tracking requests, dates, and feedback.
• Maintain accurate program documentation, tracking systems, and post-event records, and coordinate timely follow-up with vendors, speakers, partners and participants.

KNOWLEDGE, SKILLS AND ABILITIES

• Bachelor’s degree in public health, nonprofit management, communications, education, event management, business administration, or a related field, or equivalent combination of education and experience.
• Two to four years of experience coordinating events, educational programs, project management, or nonprofit operations; healthcare or nonprofit experience preferred.
• Demonstrated experience planning and executing in-person and virtual events, including managing event platforms, logistics, vendors, registration and event materials.
• Strong organizational and project management skills with the ability to prioritize multiple projects, manage competing deadlines and maintain exceptional attention to detail.
• Experience managing budgets, processing invoices, tracking expenses and reconciling event-related financials.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms, online registration systems and project management tools. Familiarity with Canvas, SurveyMonkey, DonorPerfect or CRM and website content management systems is preferred.
• Ability to work independently while collaborating effectively in a fast-paced, mission-driven team environment.
• Ability to lift and transport event materials weighing up to 30 pounds and assist with event setup and breakdown.
• Willingness and ability to travel domestically, including occasional evenings and weekends, to support MRF educational events and conferences.

ADDITIONAL REQUIREMENTS

• This position is based in Washington, DC.
• Hybrid work environment with the expectation of in-office attendance on Mondays and Wednesdays with the possibility of additional days in-office.
• The position requires approximately 20% domestic travel with occasional overnight travel to attend patient meetings, partner engagements, conferences and community events.

ADA PHYSICAL DEMANDS:

The physical demands represent those that must be met by an employee to successfully perform the essential duties and responsibilities of the position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• The position requires being seated for several hours a day.
• The employee must frequently speak and hear as well as utilize the telephone, computer keyboard and monitor, pen, and paper.
• The employee must be able to physically move event materials as needed.
• The employee is required to walk and/or travel by car, train, or plane.

EQUAL OPPORTUNITY EMPLOYER:

The Melanoma Research Foundation (MRF) is an equal opportunity employer committed to building a diverse and inclusive workforce. The MRF does not discriminate on the basis of race, ethnicity, religion, sex, color, national origin, age, sexual orientation, gender identity or expression, mental or physical disability, genetic information, veteran status, or any other characteristic protected by applicable law.

Competitive healthcare benefits are available.

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Please email your cover letter and resume to education@melanoma.org with the subject line: “Education Program Coordinator”