Education Logistics Intern

• Currently enrolled in an undergraduate or graduate program in public health, nonprofit management, health communications, event management, business, or a related field

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

JOB SUMMARY:

The Melanoma Research Foundation (MRF) is seeking a motivated Education Logistics Intern to support the Education and Patient Engagement team in executing high-quality patient and caregiver programs. This intern will play a hands-on role in the end-to-end logistics of MRF educational events, including patient symposia, conferences, and virtual programs across cutaneous and rare melanoma subtypes such as ocular, acral, mucosal, and AYA melanoma. This is an ideal opportunity for a student with interests in public health, nonprofit management, event coordination, or patient education to gain practical experience in a mission-driven healthcare organization.

UNPAID INTERNSHIP, FOR ACADEMIC CREDIT:

This internship is designed to be completed for academic credit. Compensation is not provided.

DUTIES AND RESPONSIBILITIES: 

Event Logistics and Coordination

• Support planning and execution of patient symposia, conferences and educational events from start to finish
• Maintain and update event logistics tracking sheets with accurate timelines and details
• Assist with packing, shipping and returns for all event materials, including signage, name tags, printed collateral, and promotional items
• Coordinate with vendors on catering, AV and venue needs; assist in researching and vetting options within budget

Registration and Attendee Management

• Create and maintain event registration pages, ensuring accurate and up-to-date information
• Monitor and categorize registrants (in-person vs. virtual) and provide updates to partner organizations upon request
• Prepare registration lists, name tags and attendee folders before each event
• Assist with pre- and post-event logistics for Ask the Expert sessions and other virtual programming

Educational Materials and Inventory

• Manage shipping and inventory tracking for educational materials and communication with orders
• Ensure materials are distributed across relevant programs and departments
• Help print and ship flyers, postcards and event collateral
• Restock supplies proactively to avoid last-minute shortages

Communications and Meetings

• Attend planning meetings and provide logistics updates to the team
• Draft and send pre- and post-event communications as directed
• Bring all questions, concerns, or vendor issues to the program lead (Education Program Manager/Senior Education Program Manager, Director of Education and Patient Engagement, or designee) in a timely manner

KNOWLEDGE, SKILLS, AND ABILITIES: 

• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously
• Excellent written and verbal communication skills
• Professional demeanor and a commitment to exceptional service for patients, caregivers, and partners
• Ability to work independently, exercise sound judgment, and escalate concerns appropriately
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Interest in oncology, rare disease, or patient advocacy preferred
• Experience with event registration platforms or CRM systems preferred
• Comfort with data entry, mail merge, or spreadsheet management preferred
• Prior internship or volunteer experience in a nonprofit, healthcare, or event coordination setting preferred

ADA PHYSICAL DEMANDS:

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This position requires the ability to remain seated for extended periods of time.
• The employee must frequently communicate verbally and in writing and regularly utilize a computer, keyboard, monitor, telephone, and basic office equipment.
• The employee must be able to move and handle event or program-related materials as needed.
• The employee may be required to walk and/or travel by car, train, or plane, depending on programmatic needs.

EQUAL OPPORTUNITY EMPLOYER:

The Melanoma Research Foundation (MRF) is an equal opportunity employer committed to building a diverse and inclusive workforce. The MRF does not discriminate on the basis of race, ethnicity, religion, sex, color, national origin, age, sexual orientation, gender identity or expression, mental or physical disability, genetic information, veteran status, or any other characteristic protected by applicable law.

Not available for internship opportunities.

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TO APPLY:

Please email your cover letter and resume to education@melanoma.org with the subject line “Education Logistics Intern.”