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Career Opportunities

Operations Officer

Working under the direction of the Chief Executive Officer, the full-time Operations Officer (Officer) oversees the Foundation’s ongoing office operations and procedures, ensuring the smooth and efficient functioning of the organization. This Officer is instrumental in managing operational processes, overseeing contractors and outsourced services and driving performance improvements as well as supporting the CEO, office management, operational and administrative compliance, IT and HR oversight. This role handling office supplies and equipment, coordinating office activities, and ensuring a productive and compliant work environment. The Officer will work closely with senior management to support organizational goals and maintain a high standard of office operations. This position is based in Washington, DC and is a hybrid work environment.

Duties and Responsibilities:

Office Management & Operations 

• Manages office inventory and processes all requests for office materials, supplies and equipment.
• Trains new employees in all office equipment and coordinates onboarding and offboarding.
• Assists in recruitment and develops retention strategies with senior management.
• Manages overall maintenance of the Foundation’s DC-based office.
• Updates and develops standard operating procedures relative to overall office operations.
• Oversee daily office operations and ensure all systems and processes are functioning effectively.
• Responsible for filing and organizing all governance materials.
• Manages general information email inbox and triage as appropriate.
• Assists with setting up contracts and agreements for e-signature via Adobe Sign.
• Assists with Accounts Payables (AP) and scan and route invoices from mail.
• Communicates urgent requests to office building.
• Assists with issuing important all-staff reminders and communication as needed.
• Assists with staff queries.
• Assists other staff members on special projects and duties, only if approved by the CEO.

Finance, Data, HR and Information Technology 

• Coordinate the annual budget and audit processes across internal departments in working with the accounting and audit firms.
• Reviews and ensures employee compliance on credit card reimbursements and policy compliance.
• Ensure annual compliance documents are filed at the state and federal level.
• Ensure appropriate records management related to Foundation’s grant agreements, contracts, and supporting materials.
• Ensure annual benefits are coordinated and imputed into the payroll system.
• Plan trainings for employees as appropriate including annual compliance mandatory trainings
• Triage employee conflict resolution as appropriate.
• Acts as a strategic lead for all IT systems, deliver seamless, reliable technology to enable staff productivity.
• Responsible for all aspects of planning, development, and support of technology systems and applications for the Foundation including emerging technologies and digital trends that are most relevant to the Foundation’s evolving needs.
• Coordinates with Department leads to ensure quality and coordination across the Foundation’s IT systems.
• Establishes and monitors cybersecurity policies to protect the Foundation’s technological systems, data, and mitigation of reputation risk.
• Liaise with IT vendors and consultants to select optimal systems, provide training to ensure user adoption, ensure documentation of policies and procedures, and serve as Systems Administrator for core IT systems such as Office 365, telecommunications, audiovisual, or other as needed.

Education and Qualifications:

• Bachelor’s Degree required with a minimum of 5-10 years of experience in a non-profit environment in an operational/HR or office management role.
• Ability to communicate effectively and intentionally.
• Excellent organizational skills and attention to detail.
• Able to retain confidential information.
• Good analytical and problem-solving skills.
• Excellent computer skills including Blackbaud Financial/Raiser’s Edge, SharePoint, Excel, Word, Outlook, Adobe, SAP Concur, etc.
• Ability to operate standard office equipment, including but not limited to, computers, telephone, copier, mailing/postage machines.
• An equivalent combination of education and work-related experience may be considered.

ADA Physical Demands:

The physical demands represent those that must be met by an employee to successfully perform the essential duties and responsibilities of the position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• The position requires being seated for several hours a day.
• The employee must frequently speak and hear as well as utilize the telephone, computer keyboard and monitor, pen and paper.
• The employee is required to walk and/or travel by car, train or plane.

Apply now by sending both your resume and cover letter to [email protected] as a complete application submission.

Please note that only candidates who are local to the DMV Metropolitan area will be considered as the role is hybrid which requires two days onsite in the Washington DC office.

Chief Scientific Officer

The Chief Scientific Officer (CSO) will be a key driver of strategy, trusted resource and leader in the Melanoma Research Foundation’s (MRF) science and grant program. They will have a deep understanding of and
experience in navigating research systems, structures and landscape that enables them to shape the effective design of philanthropic investments needed to advance melanoma research, registries, prevention and early detection, health equity and wellness.

Duties and Responsibilities:

• The CSO will lead and collaborate with the organization’s grantmaking team to spearhead and maintain the organization’s innovative research award program services, enhance program impact and further
  diversify the Foundation’s offerings. They will also cultivate and maintain positive working relationships with the science and research community, grant applicants/awardees, scientific reviewers, funders and
  research and medical society leadership. They will also act as the Foundation’s key spokesperson on topics related to melanoma research, recent scientific breakthroughs, FDA approvals and other key
  advancements in the field.
• The CSO should have strong skills in developing trusting relationships and the ability to bring stakeholders together to accomplish a common goal. The CSO will work with staff to lead science and
  research philanthropy consulting projects including scans of specific research and funding landscapes; evaluation studies to assess award program impact; recommendations for future research investment.
  In developing grant programs, they will engage with the Scientific Advisory Committee, Board and Leadership team to design the scientific focus, eligibility and size of the awards to maximize the impact
  of philanthropic investments.
• The CSO will provide scientific oversight to longstanding grant programs and new investment strategies throughout the pre-award, application review and post-award process. They also will work with staff to
  continually improve grants administration in alignment with the needs of the field and translate complex biomedical research reports into lay language for clients and other stakeholders. The CSO will facilitate
  review panel meetings for funding determinations, present to board members and Trustees from family foundations. Finally, the person in this position will further the thought leadership of the organization in
  melanoma grantmaking and scientific topic studies that bolster Foundation’s role as a leader in the field and across the country. This is a full-time, senior-level position reporting to the Chief Executive Officer.

Leadership and Management: 

• Contribute to shaping a vision for the medical research grantmaking services portfolio that aligns with the organization.
• Serve as the technical lead on medical research grantmaking projects and publications, including project planning, implementation, evaluation and other related administrative responsibilities.
• Identify and implement departmental goals, budgets and objectives in collaboration with the senior leadership team.
• Collaborate with staff to implement strategies to advance the organization’s priorities related to health equity.
• Work to identify opportunities to strengthen collaboration between the foundation and community health grantmaking teams. Implement best practices to ensure high-quality grantmaking services.
• Establish new and maintain existing relationships with key stakeholders, and other foundation funders, ensuring that deliverables align with project activities. Work with and advise grantmaking leadership
  team on internal and external opportunities and challenges.
• Maintain active membership in relevant biomedical research grantmaking networks and societies.
• Attend and present at relevant scientific and medical society meetings as relevant to projects and programs.
• Submit and/or contribute to publications (e.g., journal manuscripts, practice briefs, etc.) and/or conference abstracts, presentations and workshops.
• Document and share knowledge and best practices across the organization and field to replicate success

Program and Project Work:

• Lead, manage and/or contribute to projects, as needed and/or appropriate. Lead coordination and management of the Scientific Advisory Committee (SAC), Melanoma Research Foundation
  Breakthrough Consortium (MFRBC) and other scientific initiatives and workshops.
• Supervise team members, including the Director of Education & Patient Engagement, Director of the CURE OM initiative, Grant Manager and consultants as needed.
• Contribute subject matter and/or technical expertise to projects and teams, including designing investment strategies that advance and innovate research and align with current trends in the field and
  translating research reports into lay language for board reports and presentations.
• Manage technical content of multiple grants programs including updating the eligibility sections, application requirements and review criteria in the application guidelines, identifying new members for
  the Scientific Review Committees and ensuring funded projects align with programmatic research goals.
• Collaborate with staff to plan and implement scientific workshops that align with SAC priorities.
• Develop project management timelines and set priorities to meet project goals and deadlines, while ensuring completion of high-quality work and deliverables.
• Work with the staff in preparing in-depth life stewardship reports about the current state of specific fields of research, grant evaluations and other reports commissioned by donors.
• Develop and negotiate scopes of work and contracting with external consultants as needed.

Fundraising and PR:

• Write proposals and lead proposal development processes for relevant opportunities and contribute to other writing teams where appropriate.
• Work with the Development and Fundraising team to develop, manage and track project deliverables and reports.
• Develop and provide content for websites, newsletters and/or other methods of marketing Foundation’s science work and impact.
• Act as a key opinion leader and spokesperson for the organization related to PR opportunities.
• Respond to RFIs and provide support for committee report language, sign on letters with the Director of Advocacy.

Education and Qualifications:

• MD, Pharm D, or MPH, PhD in the life sciences with prior research experience and a solid understanding of the fields of basic, clinical, and translational research.
• 10 years+ years of relevant work experience in senior leadership positions in health-related fields and/or research.
• Excellent verbal and written skills, including strong presentation skills and the ability to translate complex technical language for the public.
• Demonstrated initiative, resourcefulness and the ability to drive innovation and business growth in a dynamic environment.
• Ability to act as a strategic thought partner, collaborating closely with leadership to contribute to high-level decision-making while offering insights and guidance to align goals with long-term strategies.
• Experience in developing, managing and evaluating grant programs and grantmaking practices and/or philanthropy strongly preferred.
• Demonstrated success in developing, leading and supervising complex projects and high performing teams.
• Ability to demonstrate a deep understanding of the emotional needs and challenges faced by patients and their families to ensure compassionate communication.
• Knowledge of emerging trends, challenges and best practices in melanoma research, knowledge of health equity, philanthropy and public health.
• Demonstrated experience writing, reviewing and editing grants, journal manuscripts, practice briefs and/or conference abstracts and presentations.
• Experience working with funders.
• This role requires a sophisticated generalist understanding of the medical sciences and a strong understanding of melanoma research.
• Ability to work and collaborate with a broad range of staff and stakeholders.

Knowledge, Skills and Abilities:

• Strength in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Dedication and a passion for achieving health equity, and a commitment to advancing biomedical
  research through maximizing the impact of philanthropic support.

ADA Physical Demands:

The physical demands represent those that must be met by an employee to successfully perform the essential
duties and responsibilities of the position. Reasonable accommodation may be made to enable individuals with
disabilities to perform essential functions.

• The position requires being seated for several hours a day.
• The employee must frequently speak and hear as well as utilize the telephone, computer keyboard and
  monitor, pen and paper.
• The employee is required to walk and/or travel by car, train or plane.

Apply now by sending both your resume and cover letter to [email protected] as a complete application submission.

Please note that only candidates who are local to the DMV Metropolitan area will be considered as the role is hybrid which requires two days onsite in the Washington DC office.

Internships

The MRF is looking for bright, enthusiastic interns who have a desire to learn more about melanoma and/or the nonprofit world. Opportunities are available year-round, and may include positions in Education, Events or Development/Fundraising.

Advocacy Intern

The Advocacy Intern will support the Advocacy program at the Melanoma Research Foundation (MRF) and its goal of improving the lives of melanoma patients and their caregivers through effective mobilization of advocates and engagement with decision-makers.

What You’ll Do:

Program Development

• Assist with the preparation of the annual Advocacy Days event with the Events Logistics Coordinator and work with the Advocacy Coordinator to secure speakers for program, relay logistics, design Congressional Leave Behinds, prepare materials, and train advocates.
• Assist Advocacy team in developing calls to action and drafting policy briefs.
• Work with the Communications Team to ensure that all recorded meetings, webinars, and other events are edited and posted to the MRF website within a timely manner.
• Work with the Advocacy Coordinator to datamine and update mobilization platform.
• Assist Advocacy team with development of rural health webinar series.
• Assist with ensuring advocacy inventory remains up-to-date and mailed out to relevant programmatic events
• Develop prevention-related webinar by the end of internship

Program Support:

• Research federal and state legislative and regulatory issues and track progress of calls to action
• Assist in meeting and presentation prep for the Advocacy department
• Attend in-person educational events
• Provide general administrative support to the Advocacy Team as needed

What You Bring:

• 1-2 years of policy experience, preferably in cancer, public health or healthcare related industries; internship experiences acceptable
• Team-player with a positive attitude who is able to effectively work with multiple constituents
• Excellent critical thinking, organizational, time management, prioritization and problem-solving skills
• Strategic and collaborative mindset with the ability to execute and drive results effectively
• Project confidence, strategic thinking and persuasive capabilities when sharing ideas and concepts with clients and team members
• Ability to work with diverse population and be sensitive to cultural differences
• Excellent written and oral communication skills
• Proficient using Microsoft Office applications
• Experience using Survey Monkey (or similar survey platform) as well as virtual meeting platforms
• Position is based in Washington, DC office

Education:

• Undergraduate or graduate student pursuing a degree in Political Science, Public Health, or a related field required.

Other Requirements:

The physical demands represent those that must be met by an employee to successfully perform the essential duties and responsibilities of the position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• The position requires being seated for several hours a day
• The employee must frequently speak and hear as well as utilize the telephone, computer keyboard and monitor, pen and paper
• The employee is required to walk and/or travel by car, train or plane

For more information or to apply, please email [email protected].

Education Intern

The Education Intern will support the Education program at the Melanoma Research Foundation (MRF) and its goal of improving the lives of melanoma patients and their caregivers. Please note that this internship is unpaid and educational credit will be issued for the duration of the internship.

JOB SUMMARY:

The MRF is seeking an Intern to support the Education Department. This position will support the Education team’s efforts to enable patients, caregivers, providers, and the general public access to the information they need to make informed decisions. The ideal candidate will be motivated, energetic and have a strong interest in the non-profit healthcare sector. This role will report to the education program manager.

Core Responsibilities:

• Assist with tracking educational material inventory, metrics and fulfilling shipment requests. Help create graphs and metrics to show impact.
• Support with ordering, sorting and organization of branded educational materials.
• Assist Education Program Manager with event preparation for educational symposia and Ask the Expert webinars including outreach, and post event activities.
• Prepare materials for educational events including educational patient symposia, presentations and meetings.
• Review educational content including but not limited to Animated Melanoma Patient videos, webinars, literature, website content, etc.
• Draft social media content and summaries from events to be communicated out to the community.
• Support with the collection and reporting of metrics from events.
• Assist with entering contacts into the MRF’s CRM database (Blackbaud).
• Proof-reading educational materials and editing support as needed.
• Provide general administrative support to the Education Team as needed.

Requirements and Qualifications:

• 2 days in office requirement at the Washington, DC office
• Undergraduate or graduate student studying a related topic
• 1-2 years of non-profit experience, preferably in cancer, public health or healthcare related industries; internship experiences acceptable
• Strong interpersonal communication and problem-solving skills
• Highly organized with the ability to multi-task
• Works well independently and as part of a team
• An interest in health education or health social work is preferred, but not required
• Experience with and knowledge of Microsoft Office Suite and online platforms such as Canva, Zoom, Survey Monkey and social media
• Able to work hybrid (in-person and virtual) for 15 hours/week. Position is based in Washington, DC office.

Learning Objectives:

• Understand of the inner workings of a healthcare nonprofit and patient advocacy organization
• Gain hands-on experience in organizing patient education and events
• Understand patient educational strategies of non-profit organization
• Gain a sense of accomplishment and achievement knowing you’ve made a significant contribution in the fight against melanoma
• Obtain service-learning credit hours and a recommendation letter pending satisfactory performance

Education and Experience:

• Undergraduate or graduate student pursuing a degree in Public Health, Health Education, or a related field.

Other Requirements:

Candidate must be local to the DMV Metropolitan Area as the internship is hybrid and based in Washington, DC.

ADA Physical Demands:

• The position requires being seated for several hours a day
• The employee must frequently speak and hear as well as utilize the telephone, computer keyboard and monitor, pen and paper

Apply now by sending us both your resume and cover letter to [email protected] as a complete application submission.